Privacy Policy
Last updated: 29 September 2026. This policy explains how Team Extended handles personal data when you use this site, contact us, request a call, apply to join our network or subscribe to updates.
Who is responsible
Team Extended is the controller for the personal data described here. Before publication, replace this placeholder with the registered legal entity, postal address and privacy contact. For privacy questions, contact privacy@teamextended.example.
What we collect
We collect the information you give us in forms, including your name, email, company, phone number, message, preferred call time and consent choices. Freelancer enquiries may include portfolio links, work history and availability. We may also receive basic technical data such as IP address, browser, device and site usage information through essential or consented analytics cookies.
Why we use data and lawful basis
We use enquiry details to respond and explore a potential engagement, relying on legitimate interests or steps requested before a contract. We use client and freelancer details to assess suitability, manage relationships and perform contracts. We send marketing emails only when you have actively consented. We use essential technical data to operate and secure the site under legitimate interests, and non-essential cookies only with consent where required. We may process information to comply with legal obligations.
Who receives data
We share data only when needed with hosting, form, email and scheduling providers acting under appropriate agreements, and with relevant creative professionals when making an agreed introduction. We do not sell personal data. Where data is transferred outside the UK or EEA, we use applicable adequacy decisions or appropriate contractual safeguards.
How long we keep it
We retain enquiries for up to 24 months after the last meaningful contact, unless an ongoing relationship or legal requirement justifies longer. Client and freelancer records are generally kept for the duration of the relationship and up to six years afterward where needed for contracts and accounting. Marketing details are kept until you unsubscribe or withdraw consent, then a limited suppression record may be kept to honour your choice. Review these periods against actual business practice before publication.
Your rights
Depending on applicable law, you may request access, correction, deletion, restriction, portability or object to processing. You can withdraw consent at any time without affecting earlier lawful processing. To exercise a right, contact privacy@teamextended.example. You may also complain to your local data protection authority. In the UK, this is the Information Commissioner’s Office.
Cookies and choices
Essential cookies may be used to keep the site working and secure. Optional analytics or marketing cookies should remain off until you consent through a cookie control if those tools are installed. You can also manage cookies in your browser. Add a current cookie list and provider details before enabling optional tracking.
Security and changes
We use reasonable organisational and technical safeguards to protect personal data. No internet service is completely secure. We may update this notice as our services or legal obligations change; the date above identifies the current version.